Corporate Secretarial

A company secretary bridges the gap between the authority and the organisation. Given the extensive role that company secretary plays in a company, a reliable and trustworthy secretary will ensure all various legal aspects of the business is taken care of.

After getting your  business up in Malaysia, you will be faced with myriad of challenges and as a business owner, solely handling all the accounting, administrative, and legal matters can be rather daunting.

Along with this, you are also obliged to follow the rules and regulations stipulated by the Malaysian authorities when running your business in the jurisdiction. A detailed attention is needed in every aspect of the strict requirements and in today’s business fulcrum, it is not a smooth sailing process to run and maintain a company. This is where you will need the support of a  company secretary service.

Who is a Corporate Secretary in Malaysia

In Malaysia, a company secretary is mandatory for any public listed or  private limited companies  which is a part of  legal requirement under the Companies Act  2016.  Company secretaries are considered key people who serve important purpose and contribute to the operations of the business.

A company secretary is primarily responsible to ensure that the company adheres  to the standard legal and financial practices  and  in charge of overseeing the corporate governance standards.

Company secretary  also  plays an important role as a communication channel between the company shareholders and the board of directors. The company secretary is usually  accountable  for an  accurate delivery of information in a timely manner with regards to any matters on company procedures and developments.

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  • What are the Roles and Responsibilities of a Company Secretary

    A company secretary upholds a wide range of roles and responsibilities in a company and some of the core duties are highlighted below.

  • Advise on registration and governance of a Company

    Even though a person has the option to incorporate a Company on his own, it is always better to appoint a licensed Company Secretary to initiate the incorporation application. This is to avoid any complication during the process itself. A Company Secretary is also in charge to advise a client on their corporate restructure, mergers, acquisition, good corporate governance as well as the procedure to strike off or wind up of a Company.

  • Ensure the Company abide to the rules and regulation imposed by Government

    Even though a person has the option to incorporate a Company on his own, it is always better to appoint a licensed Company Secretary to initiate the incorporation application. This is to avoid any complication during the process itself. A Company Secretary is also in charge to advise a client on their corporate restructure, mergers, acquisition, good corporate governance as well as the procedure to strike off or wind up of a Company. The Company Secretary is able to advise the client to get in touch with relevant professional bodies in order to provide necessary services.

Lodge Of Annual Compliance As Per Required By SSM

The Companies Commission of Malaysia – Suruhanjaya Syarikat Malaysia (SSM) has gazetted for each Company Secretaries to lodge two items:

Filed every anniversary (incorporation) date annually

Filed within 6 months after FYE

These documents must be lodged at the appointed date. There will be penalties for those who failed to adhere to the requirement stated by Companies Act 2016. Company Secretaries must ensure strict compliance with the datelines furnished.

A company secretary plays an important role in an organisation as the prime duty is to oversee the statutory compliance of the company. The role of a company secretary is as important as the other top-tier officers in the organisation. This role is in addition to the company secretary playing a key role in the administrative tasks relating to corporate matters. Generally, the company secretary is considered as a confidant of the company and counsellor to the directors and members of senior management.

Your Eligible As A Director

  • At least 1 director residence in Malaysia
  • Residential address
  • Age 18 & Above
  • Not bankrupt

Documents Needed

  • Photocopy of IC
  • Consent letter (if your proposed company name is similar to
  • related or associated corporation/ is a trademark./ has controlled words)
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